Covid 19 Calendar Events

Audax Ireland – Covid 19 Organisation of Calendar Events

Rule No. 1 – If you feel unwell, or have any of the symptoms of Covid-19, (sudden new cough, problems with taste or smell, shortness of breath, high temperature, etc) you should stay at home, and contact your GP.

Under no circumstances should you attempt to take part in an event if you feel unwell !  If you have paid an entry fee, please contact Niall for a refund, it is easier than trying to transfer the entry to a different event.

All entries should be made on Eventmaster, before the closing date.  Late entries by PayPal may be accepted by individual organisers in exceptional circumstances, but they are under no obligation to do so.  No entries or payments will be accepted on the day.

The event organiser will register all riders and volunteers on the Cycling Ireland Booking System for potential Covid-19 Track and Trace.

Events which are scheduled to Start or Finish in a county which is on a lockdown should not proceed, and should be cancelled or postponed until the lockdown is no longer in place.

There will be no physical sign-on on the morning, the organiser will register all riders present on the sign-on sheet, and complete the details on any 1-day Licence requirements.

There may not be a physical Brevet Card or Routesheet on the day, some organisers may opt to e-mail a “Virtual Brevet Card”, and Routesheet, which riders can print off themselves before the event.  As many riders like to collect their Brevet Cards, if not used on the day, the originals will be sent by post later, with the Homologation number, and any medals which have been ordered.

There may be a riders briefing, if so, riders should maintain Social Distance during the briefing, however the majority of information should be sent in advance, by e-mail.

There will be no manned foodstops, as it would be impossible to provide this facility safely.  All riders must bring or buy their own supplies along the route.  Riders must carry a mask and hand sanitiser, and must use them when in any shops etc.  Riders should respect any counties which may be in a lockdown situation, and plan in advance not to stop in these areas.  Event Organisers should advise riders if the route goes through an area which is in lockdown, and which section/s of the route are affected.

Organisers are encouraged to set up an optional WhatsApp group and e-mail a link to entrants in advance, who have the choice to join, or not.  (Set up the new WhatsApp Group, go into it, and click on the Group Name at top of screen, scroll down to “Invite to Group via Link”, then “Copy Link”, and email it to all entrants). For those riders who wish to do so, they can upload selfies/photos of receipts etc at control points as proof of passage.  This can add to the enjoyment of the event, adds interaction between riders, and lets the organiser keep track of progress.  Alternatively proof of passage can be uploaded to WhatsApp later, or e-mailed to the organiser.  Some organisers may set up a drop box at the finish where paperwork can be dropped, but we want to minimise handling of bits of paper as much as possible.  As a last resort, paperwork can be posted to the organiser in the traditional way, but this must be done promptly to avoid delaying the event administration.

Events with relatively large entry numbers may decide to split starters into smaller groups to reduce the risk of infections between riders.  In general, riders must consider carefully if they are happy to ride in a group under the current circumstances, or if it might be safer to ride on their own.

All riders must review and answer for themselves all the questions on the self-assessment Personal Screening Form.  If you are in any doubt as regards your fitness to participate, you should stay at home !

http://www.cyclingireland.ie/cycling-news-item/cycling-ireland-covid-19-updated-guidance/28556

Tracking System: https://membership.cyclingireland.ie/reservation.html

Self-Assessment Form: http://www.cyclingireland.ie/downloads/covid19%20protocol%20-%20self-assessment%20personal%20screening%20questionnaire%20final.pdf

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